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Workplace Transport Safety: A Quick Guide

Our latest article provides a simplified version of the Health and Safety Executive's leaflet INDG199(rev2), offering a quick guide to ensuring transport safety in the workplace. Examining three key areas – safe site design, suitable vehicles, and competent drivers – the article advises on the prevention of transport-related accidents, which account for over 5000 injuries and approximately 50 fatalities in workplaces annually. Other enlightening factors such as consultation with employees, managing shared premises, and public safety are also luxuriated upon.

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Workplace Transport Safety: A Quick Guide

Based on the Health and Safety Executive's (HSE) leaflet INDG199(rev2), this article provides a simplified overview of workplace transport safety. This guide is particularly useful for managers, operators, and safety representatives.


Every year, over 5000 accidents involving transport occur in the workplace, with approximately 50 resulting in fatalities. The main causes of injury include people falling off vehicles or being struck or crushed by them. This guide aims to help reduce the chances of such accidents happening.

What is Workplace Transport?

Workplace transport refers to any activity involving vehicles used in a workplace. This excludes vehicles driven on public roads, except when the vehicle is being loaded or unloaded on a public road adjacent to a workplace.

Managing Workplace Transport Safety

There are three key areas to consider for effective management of workplace transport safety:

  • Safe site (design and activity)
  • Safe vehicle
  • Safe driver

Safe Site – Design and Activity

Every site is unique and presents different hazards and risks. However, a well-designed and maintained site with suitable segregation of vehicles and people will make workplace transport accidents less likely. Key elements to consider include segregation, traffic routes, visibility, speed, signs, signals and markings, and lighting.

Safe Vehicle

Vehicles used in the workplace should be suitable for their intended purpose. Considerations include the working environment, the vehicle's suitability for the people using it, visibility, access, and maintenance.

Safe Driver

Drivers should be competent and receive appropriate information, instruction, and training for the vehicle they use. Younger or less experienced drivers should be closely monitored following their training to ensure they work safely.

Additional Considerations

Other important areas to consider when managing workplace transport safety include consultation with employees, shared premises, the public, and contractors. Employers, employees, and self-employed individuals who share a workplace should cooperate and communicate with each other on the site.


Workplace transport safety is of paramount importance to prevent accidents and injuries. By considering the key areas of safe site design and activity, safe vehicle, and safe driver, and by incorporating additional considerations such as employee consultation and shared premises, workplace transport accidents can be significantly reduced. For more detailed information, refer to the original HSE document, leaflet INDG199(rev2).


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Richard O'Connor is a Director at First Mats. He has deep knowledge in areas like Manufacturing, Warehousing, Marine, and Health & Safety. Richard's insights have been featured in well-known publications such as Bloomberg Business, The Sun, and Reader's Digest. His blend of industry expertise and passion for sharing makes him a sought-after voice in his fields.

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